Frequently asked questions

We are working on the xlCompare every day, so features present in the software constantly grows. The more features we add - the more questions appear. Hope, this topic will cover all possible questions.
We suggest you to send us your questions about xlCompare. This helps us to make the software better and give you robust tool for everyday use!

F.A.Q. Options and Commands


What is Extended View?

This is an important feature, which displays cell value(formula) and corresponding value in same cell. With this option turned ON (default selection) you should not search for the corresponding value on the other panel. It greatly saves your time and increase usability of the Comparison Report.

I need to see Difference between changed values.

Option Display Difference activates feature you need in the Extended View mode. With this option enabled, you see difference between value in MINE cell and value in the THEIR cell. Colored Arrow mark indicates increase or decrease in the value.

Can I save report I see in the Extended View?

Yes, sure. You can export this report into PDF format for future use. For example, you can print it or send to your co-worker.

Does xlCompare find differences in formulas?

Yes. xlCompare finds differences in the text of formula and text of array formula. However, if you don't need to compare formulas, you can exclude this in the options. xlCompare gives you rich set of options to control what you are searching for. You can compare:

  • All worksheet data
  • Only constant cells
  • Only calculated cells
  • Only text of formula
  • Only value of formula
  • Combination of the options above

How to identify found differences?

All differences are listed in the Difference Explorer report. When you select difference in this list - xlCompare activate it in the Worksheet\VBA Panel.

All unique rows and changed cells are marked with color - background, text color and border. Formatting in the equal cells is not changed.

Can I ignore hidden rows and columns?

Yes.xlCompare has an option to exclude hidden rows and columns from comparison. If your worksheet has data, you want to exclude, - hide it and run the comparison. This is one of the methods to reduce comparison noise.

How to save Comparison Report to present it to colleagues?

There are two options. You can print Comparison Report exactly as it looks with all formatting into the PDF format. Use Export button, with PDF icon, in the Difference Explorer.

Export PDF Report

It opens Print Preview window, where you can preview your report, change printing options – put all columns on one page, align printout, etc. and save it on disk.

This report perfectly presents all differences, found between Excel Worksheets.

PDF Report

Other option – Summary Report button in the Difference Explorer.

Summary Report

This command generates outlined report, which contains all items you have in the Difference Explorer. It doesn’t display modifications in-place, like a previous PDF report, but it gives you a complete summary of the comparison done.

Choose one of the following formats to save this report:

  • XLSX
  • HTML
  • Text

Or just copy it to clipboard and paste into e-mail or other application.

Need Our Help?

If you have any questions regarding xlCompare, please contact us and we will give you a prompt response.

F.A.Q. General


What is xlCompare?

xlCompare is Excel Workbook Comparison Tool, that helps you to find and merge differences between Excel worksheets, tables and Visual Basic Modules. xlCompare checks all parts of your workbook: constant cells, formulas, array formulas, cells formatting and VBA Forms and Modules.

How the differences are highlighted?

Every highlighted cell with difference gets new text color, fill color and border.

Is the highlighting permanent?

No. xlCompare doesn't change original formatting. Difference Report you see is virtual. If you need to format changed cells with color - use Mark Changes command in the Difference Explorer.

Where is Difference Explorer?

After comparison is completed Difference Explorer appears below worksheet panels.

How to compare two Excel worksheets?

This requires a few clicks:

  • Drop one workbook into the left sheet
  • Drop another book into the right panel
  • Press Compare button
  • In the opened Comparison Wizard select worksheets you want to compare and uncheck sheet you don't need
  • Press Compare button in the Wizard
  • Thats all. xlCompare shows you Comparison Report
Is it possible to Print of Export Sheets with Formatting?

Yes sure! Use Print command in the Difference Explorer to export compared data with color formatting into PDF file ro to send it to printer.
Remember - color formatting is virtual. xlCompare doesn't change your workbook, whithout your command!

How to Save Workbook?

Use Save command above the worksheet. To save a copy of the file use Save As command. xlCompare saves book in the Excel format. XLS file is saved as XLS, XLSX as XLSX. Format of the original workbook is not changed.

I want to get previous version of my workbook

It is highly important to perform saving operation safely to aviod data loss. The most common technique, widely used by all applications, is to create backup file before it is saved. When saving is successfully completed application deletes backup file.

xlCompare uses this way also. The only difference - backup file is not deleted after saving. So, you can get access to the previous verson of your workbook.

Where backup is created?

Open My Documents folder on your PC. There is a xlCompare subfolder. In this subfolder you can find the next one - Backup. This is the folder where all backup files are stored:

Documents | xlCompare | Backup

How to identify the workbook in this folder? This is easy. Backup file is create with it's original name. xlCompare adds data and time of the backup creation to the file name. So, if you've saved Loan Calculator.xlsx on the 05/12/2020 at 13:07:45, the backup file is - Loan Calculator.2020-05-12 13-07-45.xlsx.

If something goes wrong and you need to restore original file - you can find it in the backup folder.

You are protected from the data loss, when you are using xlCompare!



Sending bug reports to Spreadsheet Tools

We are doing our best to find and quickly fix all possible issues in the software. Unfortunately it is not possible to create "ideal" software, which works without any problems.
Crash Report
So, if you see this screen - xlCompare has crashed on your PC.
Please, do the following:

Send us mini-dump file

When the crash happens xlCompare produces and saves on disk additional information (Dump File). It describes context of this event - fault address, module, call stack. This is standard windows dump file. It doesn't contain any private information from your PC. You can send it to us safely.

Dump File when you click on the Send button, xlCompare creates an e-mail with this file in attachment. It doesn't send the file. E-mail is composed in your default mail client application.

Message with Dump is sent only when send it in your E-mail Client.

We need this information to quickly identify place where the crash happens. In this case we can fix issue in a minutes!

In most cases we provide a quick fix on the next day after receiving your report.

How to send Dump File myself without xlCompare?
  1. Open Windows Explorer and type %TEMP% in the address bar and hit Enter
  2. Windows Explorer should open AppData\Local\Temp folder. This is TEMP folder associated with your User Account in Windows
  3. Find xlCompare subfolder and open it.
  4. All Dump Files are stored in this folder and name of every file contains date and time of crash event.
  5. Find the file which corresponds to the time of the crash you've got.
  6. E-Mail us this file.
This operation will take less than a minute, but it is a great help for us in improving the software.
Thank you very much for sending us your questions and bugreports!